Ascension 2022-2023 Vaccine Resources
Ascension is committed to providing a safe environment for associates, patients and visitors. One way we can prevent or minimize diseases is by receiving appropriate vaccinations. As we work to protect those we serve, vaccination is an important measure for associates to stay healthy.

In alignment with this commitment, Ascension requires all Healthcare Personnel (HCP) performing work or providing services in our facilities, to receive the influenza vaccine. Associates working onsite at an Ascension facility will be required to obtain the influenza vaccine or submit proof of vaccination by November 12, 2022. Ascension Associate Occupational Health (AOH) will offer free vaccine clinics for associates, as well as contingent workers, contractors or other non-employed healthcare providers. Click here to view a list of vaccine clinic locations.
Influenza Vaccine
    Ascension is committed to providing a safe environment for associates, patients and visitors. In alignment with this commitment, all healthcare personnel (HCP) providing services are required to receive an annual influenza vaccination. 
  Requirement information

Associates will be required to submit proof of influenza vaccination. Proof of vaccination must be submitted on or before November 12, 2022. The Centers for Disease Control and Prevention (CDC) recommends that people get an influenza vaccine by the end of October. However, getting vaccinated early (for example, in July or August) is likely to be associated with reduced protection against flu infection later in the flu season, particularly among older adults.

Exemption requests for the influenza vaccine must be submitted for review no later than October 1, 2022.

Associates identified as fully remote, or who work exclusively in non-clinical office locations, are exempt from receiving the flu vaccine as this is our annual process, and influenza is not a pandemic. Associates with this exemption will receive a notification email; there is no action required. For the health and safety of Ascension's workforce, Ascension strongly recommends that all associates receive the flu vaccine regardless of position status.

Should an associate’s remote work status change, associates should contact their local Associate Occupational Health (AOH) department to make necessary arrangements to receive the flu vaccine.

    For those with direct reports

Fulfillment reports will be available soon. Once these reports are available, associates can check with their managers regarding receipt of their vaccine documentation.

    For contingent workers or contractors
    The flu vaccine requirement applies to all HCPs providing services at our Health Care Ministries, including independent providers and contingent workers such as contractors, students and volunteers. Any contingent worker, contractor or non-employed healthcare provider who is subject to the influenza vaccine requirement may receive a vaccine from an AOH vaccine clinic, where a receipt will be provided to you. If you fall into this category, you should provide your flu documentation to your company or school (unless your company or school advises you to submit your flu documentation to Ascension AOH).
  Frequently asked questions about the flu vaccine
  Click on this link to learn more. Associates and others who are unable to access this link should contact their manager for assistance.  
  Take action now

You can go to an Ascension AOH site or an AOH-sponsored event, where your receipt of the vaccine is automatically documented.

You can also receive your vaccine at an Ascension Medical Group physician office, Ascension urgent care location, Ascension Rx pharmacy or from a non-Ascension provider or pharmacy. Associates will be able to submit external vaccine documentation beginning in September.

    Providing proof of your influenza vaccination

Associates and others who are vaccinated at an Ascension AOH site or an AOH-sponsored event will already have their vaccination status on record with AOH.

Associates who have been vaccinated through other providers, such as an Ascension Medical Group practice, Ascension Urgent Care, Ascension Rx pharmacy, or a non-Ascension provider or pharmacy, must submit proof of influenza vaccination to Associate Health via My Health Portal. Click here to view upload instructions.

Use the QR Code to access the My Health Portal in ReadySet, Associate Occupational Health EHR.

    Requesting an exemption from the influenza vaccine

Whether you are requesting an exemption for medical contradictions, or requesting an exemption due to your sincerely held religious beliefs, you will need to submit your request electronically. Your medical exemption request requires that you provide documentation from a licensed healthcare provider who is providing ongoing medical care to you.

    • Requests for exemption are individually reviewed by the ERC. The exemption determination will be communicated to the associate and direct supervisor via email. In keeping with its mission and values, Ascension will not deny or terminate employment based on religion, disability or the request for an exemption.
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    Ascension Vaccine clinic locations

To view Ascension AOH vaccine clinics in your area, click on your ministry link below:

Alabama District of Columbia Florida & Gulf Coast Illinois Indiana Kansas Maryland Michigan Missouri New York Oklahoma Tennessee Texas Wisconsin

Many Ascension Rx retail pharmacies are available to administer COVID-19 & Influenza vaccines (as well as other immunizations) in 2022-2023. Click here for a list of participating Ascension Rx locations.

For additional questions and resources, visit the Associate Occupational Health website.

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