Ascension’s Mission calls us to sustain and improve the health of individuals and communities, especially those who are poor and vulnerable. As such, Ascension can prevent the spread of diseases through appropriate vaccinations. As we work to protect those we serve, vaccination is an important measure for associates to stay healthy.

Ascension Associate Occupational Health (AOH) will offer free vaccine clinics for associates, as well as contingent workers, contractors or other non-employed healthcare providers. Click here to view a list of vaccine clinic locations.
Influenza Vaccine
  Requirement information
  Associates will be required to obtain the influenza vaccine or submit proof of vaccination on or before Nov. 8, 2024. The Centers for Disease Control and Prevention (CDC) recommends people ideally get an influenza vaccine between September and October and ideally everyone should be vaccinated by the end of October. View Ascension's influenza vaccination policy here.

For the health and safety of Ascension's workforce, we strongly recommend that all associates receive the influenza vaccine.
     
    For those with direct reports
    Fulfillment reports will be available mid-September, in alignment with vaccine distribution timelines. Once these reports are available, associates can check with their managers regarding receipt of their vaccine documentation.
     
    For contingent workers or contractors
    The flu vaccine requirement applies to all employed associates, including those employed by subsidiaries and partners; physicians and advanced practice providers, whether employed or independent; medical students and residents; volunteers and vendors; and all students entering Ascension care facilities. Any contingent worker, contractor or non-employed healthcare provider who is subject to the influenza vaccine requirement may receive a vaccine from an AOH vaccine clinic, where a receipt of administration will be provided to you. If you fall into this category, you should provide your flu documentation to your employer or school (unless your employer or school advises you to submit your flu documentation to Ascension AOH).
     
    Frequently asked questions about the flu vaccine
    Click on this link to learn more. Associates and others who are unable to access this link should contact their manager for assistance.
     
     
  Take action now
  You can go to an Ascension AOH office or an AOH-sponsored event, where your receipt of the vaccine is automatically documented.

You can also receive your vaccine at an Ascension Medical Group physician office, Ascension urgent care location, Ascension Rx pharmacy or from a non-Ascension provider or pharmacy. Associates will be able to submit external vaccine documentation to AOH by following the below steps.
     
    Providing proof of your influenza vaccination
  Associates and others who are vaccinated at an Ascension AOH site or an AOH-sponsored event will already have their vaccination status on record with AOH.

Associates who have been vaccinated through other providers, such as an Ascension Medical Group practice, Ascension Urgent Care, Ascension Rx pharmacy, or a non-Ascension provider or pharmacy, must submit proof of influenza vaccination to Associate Health via My Health Portal. Instructions to upload are linked here. Please ensure the proof of vaccination submitted includes the two patient identifiers of Name and Date of Birth.

QR Code to access the My Health Portal in ReadySet, Associate Occupational Health EHR.
     
    Requesting an exemption from the influenza vaccine
  Consistent with our process last year, associates with a previously approved (since 2021) religious, medical or general exemption for influenza vaccine do not need to reapply.

Associates requesting a new exemption or who previously received a temporary medical exemption request will need to submit a vaccine exemption request by Oct. 1, 2024.

Exemption requests may be submitted electronically via myHR. Associates can also seek a general exemption from the influenza vaccine where permitted by state law.

In order to further mitigate the risk of transmission of influenza, all associates granted an exemption and who work in a clinical setting will be required to wear a mask during the flu season from Nov. 8 to March 31 in accordance with Ascension procedures and any applicable federal, state or local laws.

Absent undue hardship, Ascension will provide reasonable accommodations to those persons seeking religious or medical exemption.
  • Medical exemption requests must include supporting medical documentation signed by a licensed healthcare provider who is providing ongoing medical care for the associate. The documentation must include information articulating the nature of the health condition that the treating provider considers a contraindication for the influenza vaccine.
  • The exemption determination will be communicated to the associate and direct supervisor via email
For Ascension associates who want to submit a request for a religious, medical, or general exemption, please click here.

For Licensed Independent Providers, please click here.
     
    Ascension Vaccine clinic locations
  To view Ascension AOH vaccine clinics in your area, click on your ministry link below:
   
Alabama District of Columbia Florida & Gulf Coast Illinois Indiana Kansas Maryland Michigan Missouri New York Oklahoma Tennessee Texas Wisconsin


Many Ascension Rx retail pharmacies are available to administer Influenza vaccines (as well as other immunizations) in 2024-2025.

For additional questions and resources, visit the Associate Occupational Health website.